If you have the desire to work for humanity,
If you are willing to work for the goodness of others, then
It is your destiny to work hand in hand with us.
Post Title: Secretary
Vacancy Announcement No: 01/V/2010
Application Deadline: 14 May 2010
Salary: According to ELSAM salary scheme
Lembaga Studi dan Advokasi Masyarakat (ELSAM) is one of the leading human rights NGO in Indonesia. Our objective is to participate in the effort of developing, promoting and protecting civil and political rights, and human rights in general – as mandated in Indonesia Constitution and Universal Declaration of Human Rights. We are looking for someone who is highly motivated, efficient, and professional with a pleasant personality.
The Secretary shall operate under the overall guidance and responsibility of the Admin and Personnel Coordinator, the general technical supervision of the Deputy Director Non-Program. The incumbent will be under fixed employment scheme.
Job Description
§ Maintaining a high level of confidentiality
§ Preparing reports, letters and minutes of meetings
§ Providing admin and project support
§ Maintaining diary management
§ Organizing meetings
§ Dealing with guests and visitors
§ Personally deal with telephone enquiries and personal callers
§ Recording and monitoring enquiries and subsequent actions
§ Develop and manage the storage, archive, and document security systems
§ Handling correspondences and documents
§ Distributing, and archiving of incoming letters and documents either by mail, facsimile and e-mail.
§ Manage the delivery of letters either by e-mail or facsimile, and confirm the letter, e-mail, or sent by facsimile, as well as archive copies of outgoing mail
§ Create ELSAM minutes of meetings and filing of minutes and related documents.
§ Assist the Board of Association for document archiving and providing necessary documents for meeting of the Association.
§ Take care of accommodation, tickets, visas and the necessary facilities for staff and guest in relation to official duties
§ Set up communication, recording and ensuring the work agenda, and the appointment of Directors.
§ Work as part of the team
Competencies
· Demonstrates commitment to ELSAM vision, mission and values;
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
· Consistently approaches work with energy and a positive, constructive attitude
· Demonstrates openness to change
· Ability to work without direct supervision
· Ability to take initiatives
· Ability to manage priorities and workload within general schedule of work, instructions and standardized practices;
· Ability to foster teamwork;
· Results orientation/Commitment to excellence
· Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills
Required Skills and Experience
Education:
- A Secretarial Diploma or Bachelor's degree.
Experience:
- Minimum of 3 years work experiences in related field
- Previous working experience with NGOs will be an advantage
- Proficiency in MS Office, particularly Word and Excel programs
- Excellent English memo composition and editing skills are needed
Language Requirements:
- Excellent written and spoken English and speak Bahasa fluently
All applications should be addressed to:
Lembaga Studi dan Advokasi Masyarakat (ELSAM)
Jl. Siaga II No. 31, Pejaten Barat
Pasar Minggu – Jakarta 12510
Tel.: +62-21-79192564 / 7972662
Fax: +62-21-79192519
Web: www.elsam.or.id
E-mail: adyani@elsam.or.id
cc.: adyanihw@gmail.com
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